Operations Manager(O2)

We are currently seeking a talented Operations Manager to join our team.

The Operations Manager is responsible for all aspects of the arts, performing arts, and other social programs operation, including, but not limited to, the following: responsible for all operational aspects, including ensuring that the foundation conforms to all applicable state licensing laws and regulations. Assist with billing, invoicing, budgeting, etc. as necessary.

Summary of Essential Job Functions:

  • Ensure workflow is working efficiently.
  • Project foundation audience volume and assess financial implications.
  • Access to the community to get referrals for the site(s), including, but not limited to, making presentations at community events or at various agencies, creating flyers to be distributed at events and arts fairs.
  • Ensure all uninsured (including HWLA-unmatched and DPSS) are screened and enrolled in various programs (Medi-Cal, etc.).
  • Ensure all patient files are complete and accurate.
  • Ensure all documents are submitted to billing for timely billing to various agencies.
  • Direct supervision of support staff directly or through clinical lead staff
  • Implement training/ finanace protocol programs for All Sites (SV, NYC,CHI)
  • Participate in program planning, development, implementation and evaluation.
  • Planned, directed, supervised, and coordinated work activities of staff.
  • Manage patient recordkeeping activities, including appointment scheduling.
  • Preparation & timely submission of monthly financial reports.
  • Coordinate any issue with the Executives
  • Ensure the foundation conforms to all local, state, and federal regulations.
  • Manage and increase the effectiveness and efficiency of support staff.
  • Organize and complete all reports due to governmental and private agencies.
  • Assisted with establishing and monitoring operational program goals and objectives; coordinated with administration regarding plan and program needs.
  • Other duties as assigned

Required Qualifications:

  • Bachelor of Arts or Bachelor of Science Degree in Business Administration, Finance, Operating closely related field.
  • Prior experience in finance.
  • Must have knowledge of foundation NPO delivery, administration and program planning.
  • A working knowledge of regulatory and compliance requirements for outpatient Health care facilities.
  • Excellent and effective written and verbal communication skills
  • Excellent leadership skills and demonstrated ability to lead in a progressive, high-growth environment.
  • Sensitivity to the different cultures represented among members and staff.

*This is a non-paid full-time intership role

Job Category: Operations
Job Type: Full Time
Job Location: New York Remote San Jose

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